Delaying your establishment's wage protection file for two months exposes it to a complete suspension, so this process must be done regularly to avoid any violations, as wage protection is not just a routine procedure, but rather a fundamental pillar to ensure the stability of your establishment and the safety of relations between you and your employees.
Here is everything related to the steps to submit a wage protection file for any establishment in Saudi Arabia.
It is an electronic file prepared by establishments within the wage protection program. This file contains comprehensive details related to wage payment operations for all workers in the establishment. This file is uploaded through the platform of the Ministry of Human Resources and Social Development in order to ensure that the recorded wage data matches the actual wages paid.
The wage protection file has great importance, which is represented in:
1_ Guaranteeing workers' rights and ensuring that they receive their full salaries on time.
2_ Transparency of financial transactions and reducing disputes between employers and workers regarding salaries.
3_ Enhancing trust between workers and the employer and improving the work environment.
4_ Compliance with and compliance with laws.
5_Strengthening the economy by organizing the flow of funds in transparent and fairways.
To prepare the wage protection file and upload it to the system, some of the following data must be included according to the requirements specified by the Ministry of Human Resources and Social Development:
1_Name of the establishment.
2_Social insurance subscription number.
3_National ID or residency number for employees.
4_Full names of employees.
5_National ID or residency number for each worker.
6_The full value of the basic salary.
7_The value of added allowances or bonuses.
8_The value of deductions, if any.
9_Total salary after deductions.
10_Wage disbursement date.
11_Determine the payment method through which wages are disbursed.
To upload the wage protection file correctly, some basic steps must be followed, which are:
1_The owner of the establishment creates an account on the Madad platform.
2_Choose your establishment from the list of registered establishments by searching using the residence or ID number.
3_ Go to the wage protection file upload page located in the sidebar of the platform.
4_ Choose the type of month and the file to be uploaded.
5_ Select the file to be uploaded through the "Choose File" button, taking into account that it is in an appropriate format, usually Excel or CSV.
6_ Make sure the entered data is correct and then click "Upload" to process the file.
7_ You can review the compliance status.
The wage protection file processing process goes through two stages, which are:
is reviewing the file format and data
At this stage, the file format and the correctness of the entered data are verified and the accuracy of the data is verified.
: Reviewing data compliance
As it is ensured that the file data matches the wage protection systems and avoids any violations.
To ensure that the wage protection file is accepted, some basic steps must be followed, which are:
1_ Ensure that you have uploaded the wage protection file correctly.
2_ Review the data and modify any note or error that appeared during the processing process.
3_ Check the compliance status through the "Compliance Information" section on the Madad platform, which tells you the facility's compliance rate with the protection program, and also in the event of any error, you will be notified of this to expedite the correction of this error.
4_ Use some of the tools available on the Social Insurance website that help you verify the extent of acceptance of this file.
There are some problems that you may face during the upload process, the most prominent of which are:
1_ The file may be rejected due to it containing errors in the formatting.
2_ The file contains inaccurate data and errors.
3_ Some technical problems on the platform.
Uploading the protection file correctly It is recommended to use a specialized company such as "Etmam" to do this, as it helps you upload your wage protection file, check the data, and match it with the data registered with the Social Insurance, and also process the file and correct any error in it, so it is important to use a specialized and distinguished company such as "Etmam" to upload the protection file correctly and avoid making any mistake or violation.
The penalties imposed on the employer vary according to the type of violation committed as follows:
1_ A financial penalty is imposed in the event of delay in paying workers' wages on their specified dates, which may reach 10,000 Saudi riyals for each month of delay.
2_ Services are suspended in the event of a delay in uploading the commitment file for two months.
3_ All services are completely suspended in the event of non-compliance for three consecutive months, and workers are allowed to transfer from the facility to another facility.
The wage protection file is usually uploaded at the beginning of each month, or according to the schedule specified by the Ministry of Human Resources.
Of course, you can do so if there are errors in the file, it is modified and then uploaded after correcting the data.
This is considered a violation, and the difference must be justified or the data must be corrected quickly to avoid any penalties.
November 25, 2024
- بواسطة Sultan Al-Qahtani
